Sudbury East Events

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Privacy Policy

Last Updated: April 20, 2025

This Privacy Policy outlines how Sudbury East Events (“SEE”, “we”, “us”, or “our”) collects, uses, and protects your personal information when you visit our website at sudburyeastevents.ca (the “Website”), subscribe to our newsletter, inquire about advertising opportunities, or submit event details using our Google Forms.

Sudbury East Events is powered by Aline’s Virtual Assistance (AVA), a locally owned and operated virtual assistance service based in Northern Ontario.

Information We Collect

We may collect the following information from you:

  • Name – When you subscribe, submit an event, or inquire about advertising.

  • Email Address – For newsletter delivery, event coordination, or advertising communication.

  • Municipality of Residence – When you subscribe, so we can get a general sense of our audience across the Sudbury East region.

  • Vendor/Small Business Owner Status – If you indicate you’re a vendor or small business owner, we use that information to send you opportunities to participate or advertise.

  • Event Details – Any information you submit about a community event through our Google Forms submission form, including your name, contact email, and other relevant details.

How We Use Your Information

We use your information for the following purposes:

  • To Send You Newsletters – Using your name and email address to keep you informed about local events in the Sudbury East region.

  • To Share Advertising & Vendor Opportunities – If you are a vendor or small business owner, we may contact you with relevant opportunities to advertise or participate in local events.

  • To Feature Events in the Newsletter – If you submit an event, the details may be included in our newsletter, along with the name and contact information you provide for follow-up by readers.

  • To Improve Our Services – Municipality data helps us understand our audience reach within the region. We may use aggregated, non-identifiable information to improve newsletter content and delivery.

  • To Simplify Future Advertising – If you advertise with us, we may keep your submitted logo, promotional images, and business information on file to make future submissions quicker and easier. You can request removal of these materials at any time by contacting us.

No Third-Party Sharing

We do not sell, trade, or share your personal information with any third parties. Your information is used only by Sudbury East Events (managed by AVA) for the purposes outlined in this Privacy Policy.

Use of KIT Email Marketing Platform

We use KIT as our email marketing platform. Your email address and subscription details are stored on KIT’s secure servers in accordance with their privacy policy and terms of service. We recommend reviewing KIT’s Privacy Policy if you’d like more details.

Data Retention

  • Newsletter Subscribers – Your personal information is kept for as long as you’re subscribed. You can unsubscribe anytime via the “unsubscribe” link in our emails, and your information will be removed.

  • Business Advertisers & Vendors – We retain logos, promotional images, and contact information to manage current and future advertising opportunities unless you request removal.

  • Event Organizers – Contact information is kept as long as needed for coordinating submitted events or for basic record-keeping.

To request removal of any previously submitted materials (logos, images, contact information), please email us.

Cookies

Our website uses cookies to enhance your browsing experience. Cookies may store display settings or collect anonymous usage data. You can disable cookies in your browser settings, but some parts of the site may not work properly.

Security

We take reasonable precautions to protect your information. However, no method of internet transmission or electronic storage is 100% secure, so we cannot guarantee absolute security.

Disclaimer and Consent

By subscribing to the newsletter, submitting an event, or advertising with Sudbury East Events (SEE), you consent to the collection and use of your information as outlined in this Privacy Policy.

If you advertise with us, we may retain your submitted advertising content (such as business name, logo, photos, and contact information) for future promotions or reuse in upcoming newsletters, unless you request removal.

You acknowledge and accept that the content you provide may be published publicly in the newsletter and made accessible to our readers.

Sudbury East Events shares community-submitted content for informational purposes only. We are not responsible for the accuracy of event details submitted by organizers, nor for any changes or cancellations. Always contact the event organizer directly to confirm information.

We are not liable for any loss, damage, or inconvenience resulting from use of the information provided in our newsletters or on our website.

Our newsletter and website may contain links to third-party content or services. We are not responsible for the content or privacy practices of those third-party sites.

By submitting advertising materials to SEE, you grant permission for your ads, logos, and promotional content to appear in SEE newsletters and related communications. We make no guarantees regarding the performance, reach, or audience engagement of any advertisement. 

Sudbury East Events is not responsible for errors, omissions, or changes in event details submitted by organizers, nor for the accuracy or completeness of business advertisements. Businesses are responsible for ensuring that all advertising content submitted is correct and up to date.

In addition to submitted content, we may include publicly available event information found on social media or websites (such as public Facebook group posts or municipal calendars) to help spread the word about local happenings. We only share what has already been made public, and we always aim to represent event details accurately. If you are an organizer and would like your event information removed, please contact us and we will take care of it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any material changes will be posted here on this page. Please review this policy occasionally to stay informed.

Contact Us

For questions or concerns about this policy, contact us at [email protected].